AiCruitment provides recruitment automation, workflow management, and connected communication services.
This policy describes the types of information we may access or collect, how that information is used, and the choices available to you.
Data collection
Information we collect
The information we collect depends on how you use AiCruitment and which integrations or features you enable.
Gmail integration data
Information required to connect Gmail and execute email-based workflows.
Account information
Basic profile, account, workflow, and platform usage information.
Connected services
Gmail integration
When you connect your Gmail account to AiCruitment:
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01
Gmail message access
We access your Gmail messages to provide the automation services and workflows you choose to use.
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02
OAuth token storage
We securely store OAuth tokens to maintain the authorised connection between Gmail and AiCruitment.
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03
Email content retention
We do not permanently store the contents of your Gmail messages.
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04
Workflow-based access
We access Gmail messages only when you trigger or run a connected workflow.
AiCruitment does not continuously access your Gmail inbox. Gmail data is accessed only when needed to perform the workflows or automation actions you have configured.
Account and platform data
Account information
We may collect the following account and service information:
Your email address and basic profile information
Workflow configurations and automation settings
Usage analytics used to understand and improve the service
Purpose of use
How we use your information
Gmail access
To execute the email-based workflows and automation actions that you create.
Service delivery
To provide recruitment automation, communication, and workflow features.
Communication
To send service-related notifications, account information, and operational updates.
Platform improvement
To improve AiCruitment based on usage trends, service performance, and user activity.
Protection measures
Data security
AiCruitment uses technical and organisational measures intended to protect your information.
- OAuth tokens are encrypted and stored securely.
- We use industry-standard security measures to protect platform and integration data.
- Gmail data is accessed only when required for your configured workflows.
- We do not share your data with third parties without your consent, except where required by law or necessary to provide the service.
Secure connected access
Gmail authentication is handled through OAuth. You should never provide your Gmail password directly to AiCruitment.
Privacy choices
Your rights
Depending on your location and applicable law, you may have the following rights:
Revoke access
You may disconnect the Gmail integration from your AiCruitment account at any time.
Data deletion
You may request deletion of your account and associated personal information.
Data access
You may request information about the personal data we have collected about you.
Privacy support
Contact us
For questions about this Privacy Policy, your information, Gmail access, or a privacy-related request, contact AiCruitment:
AiCruitment Support
Privacy-related enquiries
Our support team can assist with access, deletion, integration, and privacy requests.
Policy updates
Changes to this policy
We may update this Privacy Policy from time to time to reflect changes to our services, legal requirements, integrations, or privacy practices.
Any changes will be published on this page with a revised effective date.
Google API compliance
Google API Services User Data Policy
AiCruitment’s use and transfer of information received from Google APIs will comply with the Google API Services User Data Policy, including applicable limited-use requirements, as well as applicable privacy laws.